Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Finance director proposes wider use of P-card to speed payments and capture rebates; committee asks legal and procedural clarifications
Summary
Finance Director proposed paying more operating costs with a municipal credit card to get vendor-rebate and faster payment; members raised state-law and meeting-approval timing concerns and asked staff to confirm compliance and present an itemized approval process.
Finance Director (S1) proposed using the city credit card for more operating expenses to speed vendor payments and capture rebates. "I'm planning to pay as many, as much of the operating cost that I can with the credit card," S1 said, adding the approach would reduce late fees and faster vendor payment. The proposal would still present payments in the council packet for review.
Committee members questioned whether paying bills before the council formally approved them complied with state law and asked for an itemized statement that would satisfy statutory presentation requirements. S7 and others said the council must be shown an itemized list of payments and raised the possibility of a recurring resolution for automating utility payments that accept card payments. Staff agreed to research the enabling legislation and provide a recommended process.
