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City staff recommend moving servers to cloud to reduce future capital spikes
Summary
Staff recommended migrating on‑site servers to a cloud platform (Tyler/Encode/LaserFisch) to improve resilience and spread costs; transition and annual subscription estimates were discussed and council asked about backups and GIS/permitting integration.
Presenter outlined driver for a cloud migration: rapidly rising replacement cost for on‑site servers and the operational benefits of off‑site access and integrated software. Staff described an upfront transition cost and ongoing subscription fees for products such as Tyler and LaserFisch and noted that cloud access would allow remote processing of payroll, finance and citizen records. The Presenter summarized the reasoning: a server that cost $40,000 recently can cost substantially more, and a cloud subscription smooths that capital spike.
Council members asked technical and cost questions, including whether on‑site backups would remain, how third‑party GIS services would be handled, and whether Tyler/Encode required additional modules for permitting. Staff said the cloud configuration includes backups and that third‑party GIS arrangements remain necessary for permitting workflows.
