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County auditor and CAO describe ERP rollout, reconciliation quirks and available capital funds for big projects
Summary
Auditor/Controller and CAO told supervisors the new ERP breaks out payroll and retirement costs in real time and can cause apparent differences versus legacy numbers; staff also summarized internal capital funds and options for jail financing, noting the county's designated capital funds are not sufficient to fully fund a major jail remodel without borrowing.
Auditor Shad and county administration briefed the board on the new enterprise resource planning (ERP) system and its effect on line‑by‑line budgeting. They said the system now breaks out costs previously rolled together (retirement, FICA, Medicare), which can make some lines look larger compared with legacy reports; staff cautioned printing dynamic reports and recommended the board use agenda‑published figures for consistency while the system stabilizes.
On capital planning, county staff listed designated pots for capital improvements including local tribal funding, American Rescue Plan funds and Measure R resources; when combined with other earmarked items and anticipated reimbursements (for example, from airport projects), internal capital accounts show several million dollars available but do not fully close the gap for a major jail remodel. Staff said they are evaluating borrowing options (USDA loans, bonds) and will present funding scenarios and gap amounts to the board for decisions.
