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Committee weighs mailed community letter, contact magnets; budget estimated under $5,000
Summary
Members reviewed a proposed community mailing with a pull‑out of commonly enforced CC&Rs and a refrigerator contact magnet listing RMCSD office, RMA, sheriff, highway patrol and fire contacts. Quotes for 3,000 magnets ranged $1,200–$1,740; printing and postage discussed totaling approximately $3,000–$5,000; full board approval required before mailing.
The committee reviewed a draft community letter and a plan to include a contact magnet listing emergency and non‑emergency numbers: RMCSD office, South Gate, RMA, sheriff, highway patrol and fire. The stated goal is to clarify when residents should call 911, the sheriff, the highway patrol or RMA for different issues and to reduce misdirected calls to the district.
"A refrigerator magnet approximately 2 by 3.5... containing the following contact numbers, RMCSD office, the Southgate, the RMA, the sheriff, the highway patrol, and fire," the chair outlined when discussing the mailing's contents. Committee members reviewed quotes for 3,000 magnets (one quote $1,200 plus tax for a small size; a larger magnet quote $1,740 plus tax) and estimated printing and postage could total about $3,000; members noted a $5,000 line exists as a feasible budget cap for the project.
Members also debated expanding the letter's scope beyond security to a 'state of the district' update explaining large infrastructure items and how resident funds are being used, and they recommended providing the CC&Rs pull‑out as a separate sheet to avoid cluttering the security message. Several members stressed that no mass mailing should be sent without full board approval.
Staff was directed to firm up vendor invoices and cost projections and to return with a finalized draft and budget for board consideration.
