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Board approves $4,498 printing contract for 2027 exhibit guide, postage TBD
Summary
The Jasper Arts Board approved a $4,498 printing quote from Ewing for the 2027 exhibit guide and discussed that postage costs for mailing are to be determined; staff said they solicited other vendors but received a single complete bid.
The board considered a quote for the 2027 exhibit guide and voted to approve Ewing’s printing bid at $4,498, with postage and mailing costs listed as TBD.
"So we are looking for a motion to approve the Ewing printing, exhibit guide for $4,498 and potential postage TBD," staff said when presenting the item.
During discussion a board member noted the packet showed only the one returned quote. Staff responded that they had solicited several vendors (Branded By Woods, Slate Printing and others) but those vendors either did not submit or did not submit complete materials. Staff asked that the record reflect the solicitation attempts for the minutes.
The board moved, seconded and approved the printing contract by roll call, with members agreeing to proceed while postage rates are finalized.
The vote clears the board to place the printing order and return later with final postage costs for record and budgeting.
