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ZBA discusses when newly seated members may vote on past minutes and approves Jan. 28 minutes
Summary
The board debated whether members who missed a prior meeting may vote on that meeting's minutes if they later join the board; the body proceeded to accept the Jan. 28, 2025 minutes by voice vote after a motion and second.
The Zoning Board of Appeals discussed whether a member who joins the board after a meeting may vote to approve that prior meeting's minutes. Some members said a member "in good standing" who is present should be allowed to vote on documents, even if they did not attend the original meeting; others raised concerns about how to enforce replay requirements for absent members.
The chair said minutes are documents that members can vote to accept or reject and noted this practice occurs in other bodies. After discussion, a motion was made and seconded to accept the minutes for Jan. 28, 2025. The chair called for voices and at least two members answered "Aye" on the record; the chair confirmed the action. "All in favor? Aye," the chair stated, and the motion carried by voice vote.
The board also reviewed the draft minutes for Sept. 24 and discussed minor edits, including correcting the spelling of the chair's name and moving an orientation item under new business.
