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County approves one‑year extension, RFP waiver for Munis financial system at about $288,000 annually
Summary
County staff asked to extend the Munis finance system contract one year and waive an RFP to avoid a lengthy reimplementation; the board approved a one‑year extension and asked staff to seek longer-term pricing if available.
Steuben County authorized a one‑year extension of its Munis financial‑software contract and waived the RFP requirement after staff said a new implementation would be costly and time‑consuming.
"Total cost annually is $288,000," Presenter (speaker 7) said while explaining the vendor is raising the county's price roughly 5 percent to return to market rates after an initial discounted RFP price. Presenter recommended a one‑year extension to avoid a year‑long reimplementation and staff time burden. Board members asked whether the county could lock in longer-term pricing; Presenter said that pricing for out years was uncertain but he would ask the vendor.
The board voted to authorize a one‑year extension and to waive the RFP; members asked staff to explore multi‑year pricing and return with options. The action was framed as a procurement decision in the county's financial interest and carried on a voice vote.
