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Trustees assign tasks, compile email list and set site walk before next meeting
Summary
Organizers confirmed volunteers for door and setup roles, agreed to compile last year’s sign-in emails for outreach, and scheduled a site walk at Phineas Swan next Friday plus a May 13 planning meeting at 5 p.m.
Montgomery Town Library (Moderator) closed the meeting with an action-item recap: Chris will coordinate with Marlene on website updates; Daniel will research tablecloth rentals and Venmo setup; Nicole will get corporate letterhead and Carmen will compile an email list of past patrons for outreach. Volunteers (Patty, Elsie, Liliana) were confirmed for door duties and setup.
The trustees scheduled a site walk at the Phineas Swan next Friday to review the space for seating and tent layout, and set an additional May 13 meeting at 5:00 p.m. to finalize donations and auction details. Members emphasized that online bidding remains a priority and assigned participants to investigate platform options ahead of the next meeting.
