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URA authorizes bid package for $500,000 State Street beautification project and sets schedule
Summary
The board approved release of a bid package for a State Street Beautification Project estimated at $500,000, approved a pre-bid conference for May 11, questions due May 13, bids due May 27 by 4 p.m., and a restriction that work not start before June 27.
The Eagle Urban Renewal Agency reviewed and authorized a bid package for the State Street Beautification Project, which staff estimated at about $500,000. The documents include an advertisement for bid, instructions to bidders, bid forms, and an invitation letter template to notify potential contractors.
Project counsel and staff said the proposed schedule includes a pre-bid conference on May 11, questions due May 13, and sealed bids due by 4 p.m. on May 27; staff also noted bidders cannot begin work until after June 27 because of event scheduling in the city. The board discussed procurement approach — a not-to-exceed/lump-sum structure was proposed and debated — and authorized staff to publish the bid package and proceed with the procurement steps described in the draft documents.
"Based on the price, estimated 500,000, we have to go through the formal bid process on this project," the agency attorney said when reviewing the procurement documents. The board directed staff to finalize dates to accommodate city schedules and to proceed with advertising the project for bids.
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