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Finance department outlines Workday efficiencies, ALMA contract-management and move to adaptive planning
Summary
Finance staff described multi-year reforms: a 6-year capital-asset plan, a simplified public-facing financial pamphlet (PAFR), new contract-management (ALMA), automation efficiencies from Workday, and a planned switch to adaptive planning for budgeting by October.
City finance staff presented several administrative reforms aimed at improving transparency and operations. Marybeth Thompson highlighted a draft financial strategic plan and a six-year capital-asset plan that will be made available to council. She described a simplified public annual financial pamphlet (PAFR) to help residents understand the city's finances and explained that the city implemented an ALMA contract-management system to ensure contracts are recorded consistently.
Thompson said Workday has produced efficiencies — decentralizing accounts-payable entry and automating fixed-asset depreciation — and the administration plans to migrate budget work to adaptive planning by October so the MRB will live in that system. "We will be doing all of our budgets on adaptive planning," she said. Staff also said the move eliminates the need for a separate program-based budgeting contract and will reduce manual Excel-based processes across departments.
Why it matters: These system and process changes are intended to reduce administrative workload, shorten processing times and improve transparency for council staff and the public. Council members asked whether similar efficiencies might be found across other departments as the new systems mature.
