Board questions contractor invoices and orders deeper review of facilities testing and amendments

Board discussion around action item 19a focused on a series of amendments and open purchase orders for inspection and testing services used when asbestos or mold are found during maintenance or project work. Board member Free asked for invoices, deliverables and test results that match the purchase orders and agenda descriptions, arguing transparency is necessary when public funds are amended after the fact.

Facilities staff explained the reactive nature of many expenses: crews opening walls or undertaking deep‑clean work over the summer sometimes uncover suspected asbestos or mold and must stop, test, and abate to protect student and staff safety. "When we had to stop and test it... we called our inspection and testing company to make sure we were dealing with asbestos," a facilities representative said, noting AHERA three‑year inspection obligations and that sample testing and air monitoring are completed as needed.

Board member Free pressed for a more systematic approach, requesting that the finance committee (and members of the contracts committee) pull purchase orders, invoices and testing reports for the vendor and present an audit of spending and deliverables. The board consented to pulling vendor records for the prior fiscal year and indicated staff will compile POs and results for review. The motion to approve the amendment passed, but the request for deeper review and clearer linkage between POs, invoices, proposals and test results was recorded for follow-up.

Why it matters: the board is balancing the district's need to protect students and staff from hazardous materials with public expectations for auditability and clear budget oversight. Facilities staff said some work is inherently reactive and may require interim approvals; board members asked for better pre‑planning and clearer budget lines to minimize ad hoc amendments.