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D.C. Everest board authorizes 11-year HSA payout after closed-session review
Summary
At a special meeting Aug. 13, 2025, the D.C. Everest Area School District board moved into closed session to review an error in FICA/Medicare processing of employee HSA benefits and then authorized administration to implement a calculated 11‑year payout with an opt‑in process; the motion passed with one abstention.
The D.C. Everest Area School District Board of Education authorized administration on Aug. 13, 2025, to “take the necessary steps to pay out the full eleven years as calculated by the administration and providing for an opt in process and appropriate communication,” following a closed‑session review of payroll and benefit processing. The motion was made by board member Katie Felch and seconded by Larry Schaefer; roll call recorded five yeas, one abstention (Joshua Dickerson) and one absence (Yee Leng Xiong).
Board members had first moved into closed session under Wisconsin Statute 19.85(1)(f) to consider employee compensation and related personnel matters. In closed session, the board discussed “an error in the FICA/Medicare process on employee HSA benefits and the possible solutions for the years prior to 2022,” and attorney Shana Lewis joined the meeting via WebEx for that discussion. After returning to open session at 5:51 p.m., the board approved the administrative payout plan and directed that an opt‑in mechanism and communications be provided to affected employees.
The record shows the board adjourned at 5:55 p.m. and that the minutes from this special meeting are not official until they are approved at the Aug. 20, 2025, school board meeting. The board previously approved the meeting agenda and adopted the closed‑session minutes during the session.
The board's action does not specify in the public minutes the administrative calculation details for the eleven‑year payout or the number of employees affected; those implementation details and any communications plan are left to administration, per the board’s authorization.
