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County approves migration of BS&A financial software to cloud; staff cite $100K implementation and higher annual fee
Summary
The board authorized a migration of county financial and administrative software from an older on‑premises BS&A platform to the vendor's cloud product, with an estimated $100,000 implementation cost and roughly $190,000 in annual fees; staff said migration was necessary for security and interoperability.
County IT and finance staff recommended moving the county's BS&A enterprise resource planning system from an older on‑premises .NET platform to the vendor's cloud product. Staff described the migration as necessary because the existing platform is aging and the vendor has signaled an upcoming end‑of‑life announcement.
The migration carries an estimated initial implementation cost of approximately $100,000 plus an annual hosting/maintenance fee reported during the presentation as roughly $190,000. Staff said the cloud product offers security and operational efficiencies and that other vendors lack a single package that includes all modules the county uses. Commissioners asked about current fees (about $70,000 per year) and the workload on county staff; staff said migration is a major task but expected to produce efficiencies down the road.
"We can delay the process, but the implementation period would be longer and cost more," a county staffer said as commissioners weighed the schedule and budget impact. The board voted to proceed with the migration as recommended.
