Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Finance Policy topic
No spam. Unsubscribe anytime.
Village moves to single credit card for municipal purchases
Summary
The finance committee recommended reducing the number of village credit cards to one kept in a safe and signed out when needed; trustees voted unanimously to adopt the change and require receipts when the card is used.
Finance committee member Beverly, referencing auditor guidance, recommended the village eliminate multiple credit cards and retain a single card stored in the village safe. Under the proposed process, staff would sign out the card and return it with receipts; if a receipt is missing, the staffer would be responsible for payment.
Trustees discussed practical exceptions (e.g., when staff are out running errands), but agreed the single-card approach improved accountability. Trustee Dees moved to reduce to one credit card; Watson seconded and the motion passed by voice vote.
Trustees noted that store accounts are separate from the credit-card policy and that staff should develop sign-out and receipt procedures for the new system.
