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Draft Wellness Center policy cites HIPAA and FERPA, outlines data handling and secure communications
Summary
The draft policy describes collection of health and counseling records, requires consent (including parental consent for minors), mandates secure storage and restricted access, and calls for encrypted communications; it references HIPAA (45 CFR —70.101 et seq.) and FERPA (20 USC —832g) as standards for privacy.
The draft Novi Wellness Center policy sets standards for confidentiality and data handling intended to align with federal privacy law. It states that personal information including health records, contact information, and counseling notes may be collected to provide services and that parental or guardian consent is required for students under 18.
The draft requires secure storage and restricted access controls, private consultations, and secure communications (for example, encrypted email and VPN when accessing sensitive information remotely). The policy references the Health Insurance Portability and Accountability Act (HIPAA) and the Family Educational Rights and Privacy Act (FERPA) as the privacy frameworks the district will follow and commits to staff training on secure communication practices. The committee reviewed the draft language for compliance; no formal vote was recorded in the transcript.
