Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Grant Deadlines topic
No spam. Unsubscribe anytime.
Commission considers moving reimbursement deadline to December to avoid lapsing event grants
Summary
Staff said some FY awards (including a $9,000 College Place event-marketing grant) were only partly invoiced; commissioners proposed changing the contract reimbursement deadline from Sept. 30 to Dec. 31 so event-based grantees can complete programming and submit invoices.
Commissioners discussed how contract deadlines affect grantees' ability to invoice for awarded lodging-tax funds.
The city clerk explained that some groups awarded funds did not submit reimbursements and that the contract currently requires invoices by September 30, which causes those awards to lapse: "...they're they're supposed to submit by September 30 for reimbursement of the fiscal year... they didn't submit it." Commissioners recalled previously allowing spending through Q4 and suggested changing the contract deadline to December 31 so year-long events and late-season festivals can complete services and request reimbursement.
As an example, staff said College Place was awarded $9,000 for community event marketing but had invoiced only $5,875 to date for Winterfest, trunk-or-treat and a car show; the remaining unclaimed balance would roll back into the fund unless the deadline is extended. The commission asked staff to update contracts and bring the revised language back for review at the November meeting.
