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Staff proposes narrow policy letting staff prepay routine bills up to a threshold
Summary
Staff proposed a policy to allow routine recurring bills to be paid by staff without waiting for council sign-off, with council receiving a monthly recap; committee members asked for examples and thresholds before endorsing changes to fiscal policy.
Staff proposed a policy that would permit payment of routine, recurring bills up to a pre-set threshold without prior council sign-off, while providing transparency through a recap at each council meeting. A staff member summarized the idea by saying the change would let staff pay routine bills "so the bills should not be Waiting" and that council would still see a report of what was paid.
Committee members asked for examples, thresholds and controls; one member said any policy revision should be part of the broader fiscal-policy update planned for the next council meeting. Staff noted that some vendors will not accept credit-card payments and checks may still be required, so procedures for cutting checks and getting signers would remain part of the proposed policy.
