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Board hears plan for 30/60/90 Qualtrics surveys to track new-employee experience
Summary
District HR staff described a new Qualtrics 30/60/90 survey cadence to collect real-time feedback from new hires; data will be tracked daily with semester-level reports to the board and interventions coordinated with principals.
Topeka Public Schools staff told the board they are implementing Qualtrics surveys at 30, 60 and 90 days after a staff member's start date to better track onboarding, identify friction points, and target retention efforts.
"It's a short little survey...These questions, you know, 4 or 5 questions, it takes 3 minutes to complete," Dr. Kipp said while outlining the survey design and sequence. HR staff said the survey uses Likert-scale questions and an open-ended prompt so building leaders can capture early feedback and intervene where needed.
HR employee-relations staff explained the operational process: automated emails are triggered at each anniversary (30/60/90 days), daily dashboards will show completion status and allow HR to follow up, and the district plans to present an end-of-semester data report to the board so the sample size is robust. "Every single day, I will be able to go into the report and take a look and see who has completed their 30, 60, or 90 day survey," an HR staff member said.
Board members asked how principals and non-desk staff (custodians, paraprofessionals) will be reached; staff said the survey is mobile friendly, email links are embedded for quick access, and principals can facilitate in-person or verbal completion for staff who prefer that option.
