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Board allows Business Office to pay utilities and credit cards before claims-auditor review
Summary
To avoid late fees and service interruptions, the Byron-Bergen board adopted a Utility and Credit Card Warrant Resolution permitting the Business Office to prepare and mail utility and credit card payments prior to Claims Auditor review; payments must be presented at the next audit cycle.
The Byron-Bergen Central School Board on Nov. 13 adopted a Utility and Credit Card Warrant Resolution authorizing the Business Office "to prepare and mail payments for utility services... credit card and store purchasing cards prior to review by the District’s Claims Auditor," the resolution states. The board said the change aims to prevent late fees and interruptions of essential services while preserving later audit review.
The resolution specifies such payments will be presented to the Claims Auditor at the next regular audit cycle for review and approval in accordance with district policy and New York State law. The motion to adopt the resolution passed 7 Yes, 0 No. Board members discussed the trade-off between timely payments and the auditor review process and instructed the Business Office to continue documentation for audit cycles.
