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Village board clears destruction of Administration IPRA files from Jan 2024–Feb 2025
Summary
The Board approved disposal of Administration Department IPRA request files (hard copy and electronic) from January 2024 through February 2025, citing the one‑year retention rule after file closure.
The Board of Trustees approved an Administration Department request to destroy closed IPRA request files covering January 2024 through February 2025.
Village Administrator Gregory D. Martin presented the request and explained the retention period is one year after a file is closed. Councilor James Runyon moved approval; Councilor Matthew Chavez seconded, and the motion carried 4–0. The minutes state the request covers both hard copy and electronic IPRA files within the specified date range.
The minutes do not record redaction conditions or other caveats; they note only the date range and that the records have met the retention rules cited by Administration.
