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Board adopts municipal records-retention manual under state statute
Summary
Trustees adopted a records-retention manual to set default retention periods where state law does not specify them, giving staff a single reference for how long to keep municipal documents and evidence.
Staff presented a records-retention manual and said state law (section 22‑1‑31 as cited in the packet) allows the municipality to adopt retention schedules where statutes are silent. The manual compiles required retention periods from state statutes and establishes town policies for other records, providing staff with a searchable resource to determine how long to keep documents.
"It's really nice for our staff now that we have plenty of staff to be able to say, 'I wonder how long I need to keep this evidence,' " the Staff member said, describing the manual as a practical tool. Trustees moved to adopt the resolution so the town can implement the specified retention and disposition rules.
The board approved the resolution and directed staff to publish the retention manual and make it available to town departments.
