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Staff warns against posting full draft online, cites plagiarism and missing files
Summary
Staff said the town's shared OneDrive is missing files from last year's CFA submission and warned that posting a full draft online risks plagiarism of crafted language and consultant inputs.
During the meeting, staff described troubles with shared digital files and warned that uploading the entire draft application to a public agenda risks copying by outside consultants.
"There is plagiarism. There's actually plagiarism of the grant applications," the staff member said, explaining she labeled a working folder "incomplete" to flag an active draft and avoid having her hours and language copied without permission. Several board members also reported missing documents after folder transfers and asked staff to share a link and a redline-friendly Word/PDF so board members can comment.
The board agreed staff would circulate a shareable link to the work version and attach the redline PDF for comment; members expressed concern about opening the document to a broad group without clear edit controls.
