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Committee recommends one-time in-kind donation for SnowFest, staff to explore MOU for recurring event
Summary
Staff requested a one-time in-kind donation for SnowFest (~$10,000 value, about $7,000 facility use and $3,000 staff labor); the committee supported approval and asked staff to explore a multi-year MOU for recurring large events.
Staff presented an in-kind donation request from SnowFest and described the request as "about a $10,000 benefit," with roughly $7,000 attributable to facility use and $3,000 to district labor. Committee members expressed support for approving the donation for this year while urging staff to compile an after-action report and consider a longer-term arrangement for recurring events.
Several members suggested converting repeat high-impact events from one-off in-kind donations to an MOU to streamline approvals and set clear expectations on insurance, cleanup and reporting. Staff said it will draft a template MOU (using existing agreements such as the TCDA Sunday concert MOU as a model) and return to the committee with recommendations; the one-time SnowFest donation was recommended for consent during this meeting.
