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Council approves transfer of roughly $25,000 in unclaimed payroll and AP checks to general fund
Summary
Council adopted Resolution 2025‑05 to move about $25,000 in unclaimed payroll and accounts‑payable checks into the general fund after staff published notices and attempted claimant outreach; staff said they reissued checks where employees were identifiable.
The Placentia City Council on Feb. 18 approved Resolution 2025‑05 to transfer approximately $25,000 in unclaimed payroll and accounts‑payable checks from a liability account to the general fund.
A staff presenter explained that the practice is documented in Policy 447 and is consistent with Government Code procedures that allow the state to hold unclaimed property for three years after notice. The city published notice of the checks in the Orange County Register on Dec. 15 and 22, listing payee names, amounts and dates, and posted the list on the city website. Staff said they contacted identifiable employees directly before the holidays and reissued checks where claimants were reached. For items where a claimant could not be located staff recommended transferring the grouped $25,000 remaining into the general fund and adding it to the budget via Resolution 2025‑05.
Council discussed outreach practices and whether a dollar threshold should trigger direct contact to businesses; staff said the current policy has no threshold but offered to consider adding one. The motion to approve the staff recommendation carried 5‑yes.
No individual claimants were identified in public testimony at the hearing; staff noted the city did receive an electronic communication from one speaker that was provided to council but not read aloud because of rules.
