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Operations Committee: Aging HVAC controls pose cybersecurity and service risk, replacement estimated at ~$350,000
Summary
Committee members were told the MS/HS building controls run on unsupported Windows 10 (end-of-life Jan. 2024), creating cybersecurity and parts‑availability risks; JM Brennan recommended a controls replacement estimated at about $300,000 plus $50,000 for actuators and valves, with a 3–4 month timeline.
Will Harris, chair of the Operations Committee of the Mineral Point Unified School District, convened the committee April 9 in the MS/HS library to hear technical and cost information about the building’s heating, ventilation and controls.
Representatives from JM Brennan told the committee the existing control computer runs on Windows 10 and reached end-of-life in January 2024, creating a cybersecurity risk and limiting availability of replacement parts. The firm recommended switching to an "I-view" control platform and replacing controllers located above hallway ceiling tiles. JM Brennan provided a ballpark estimate of about $300,000 for controls plus roughly $50,000 for classroom actuators and valves and said the upgrade would likely take three to four months to complete. The company was on site April 10 to develop a firmer bid for the district.
Committee members asked whether the controls upgrade would allow the district to add air conditioning later. JM Brennan said the controls replacement would not prohibit adding a/c, but that recent EPA standards mean the district would likely need to replace air-handling units rather than simply add chilling components — a change that would increase costs. After reviewing board policy requiring bids for projects over $100,000, the committee asked staff to solicit competing bids; committee member Mitch Wainwright agreed to pursue additional bids with the goal of a full-board decision at the May 12 meeting.
