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Marlborough boards agree to 'gateway meeting' so fire chiefs weigh in early on large projects
Summary
Town and planning officials agreed March 3 to institute a 'gateway meeting'—held after an application and fees are submitted—so Marlborough and nearby fire departments give early input on commercial projects, subdivisions over four lots and projects that could become large developments.
Town Board and Planning Board members met jointly with Marlboro and Milton fire-department leaders on March 3 to address recurring concerns that emergency responders’ comments were not being incorporated early enough in the planning process.
Participants cited the Marlborough Resort project on Lattintown Rd as an example where fire‑department feedback had not been fully integrated into early review. To reduce that risk, the group agreed to establish a formal “gateway meeting” in the review sequence. That gateway would be scheduled after an applicant files an application and pays required fees for commercial projects, subdivisions of more than four lots, and any proposal that could become a larger development.
Meeting notes describe several practical items discussed to support the gateway meeting, including scheduled site visits and a checklist to confirm that all affected agencies and departments have been notified and have had an opportunity to provide input. The intent, according to the minutes, is to ensure fire, planning and engineering concerns are identified and addressed before a project proceeds to public hearing.
The agreement to add a gateway meeting was recorded as a consensus among participants; there was no roll‑call vote documented in the minutes. The deputy town clerk prepared the meeting minutes for the record.
