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Assessor seeks to digitize 18 historic property books; board approves ArcaSearch contract up to $22,000
Summary
The county assessor asked for and received board approval for an ArcaSearch contract (not to exceed $22,000) to scan and archive historical property record books, making them searchable online and preserving fragile originals.
Grand County Assessor Larry Banman asked the board to approve a contract with ArcaSearch to digitally scan the county’s historical property books — 18 volumes that record ownership back to the patent era.
Banman said the volumes date as far back as 1888 and include township and range records; the scanning schedule is expected to start in October with a multi‑year archive completion. He told commissioners the contract would not exceed $22,000 and that payment would be staged (50% up front, 25% on completion, 25% on final archiving). Commissioner (speaker 13) moved to approve the contract and authorized the chair to sign; the motion passed by voice vote.
Banman said the completed scans will be integrated with clerk and recorder records to make ownership tracing easier for the public, and that the county will preserve the original books while providing broader access through an indexed digital repository.
