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Council adopts ARPA reallocations to meet federal deadlines and authorize manager to move funds between ARPA line items
Summary
Staff outlined ARPA expenditures and proposed reallocations; council adopted Resolution 7543 to amend allocations, authorize swaps to meet obligation/expenditure deadlines and let the city manager move funds between ARPA line items to handle timing and small balances.
City staff presented a multi‑year summary of American Rescue Plan Act (ARPA) allocations and returned with a slate of recommended reassignments and accounting adjustments to ensure federal obligation and expenditure deadlines are met.
Staff noted that the city has funded roughly 54 projects or purchases since 2021 and highlighted examples (Harvard Boulevard and the Mesa tanks projects). Because federal ARPA money must be encumbered by Dec. 31, 2024 and expended by Dec. 31, 2026, staff recommended a set of swaps and reallocations to clear negative line‑item balances and to keep priority projects moving.
The council voted to adopt Resolution 7543, amending prior allocations and authorizing the city manager to move funds between ARPA line items going forward, and asked staff to provide periodic updates (about every six months) as reallocated projects are executed. Staff warned that a small additional swap might be needed before year end to balance a handful of line items.
Why it matters: The adopted resolution preserves the city's ability to execute several capital projects and community programs funded by ARPA and gives staff limited flexibility to address timing mismatches while preserving the council's priorities.
Next steps: Staff will process journal entries to reconcile negative line items, return with six‑month implementation updates and may present one additional small adjustment if required to make the accounts balance before the federal encumbrance deadline.
