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Board approves partial CHIPS highway spending after debate over resident notification
Summary
Hillsdale board debated CHIPS allocation and pacing of paving projects, then voted to approve the portion of the $2.84 highway allocation covering non-permanent improvements while excluding permanent paving improvements to allow further resident outreach.
The town board debated the highway department's request to use CHIPS (referred to in discussion as the '$2.84') funding for multiple road projects, including a quoted resurfacing of Mitchell Street for $214,140 plus a $7,222.50 tack coat. Several board members and public commenters urged delaying full approval so residents on affected roads could be notified and consulted before permanent improvements proceed.
After extended discussion about procurement timing, bids and public notice, the board moved and approved a partial acceptance of the CHIPS allocation limited to non‑permanent improvements ("everything except permanent improvements") and recorded unanimous support on the public motion. Highway staff said many bids mirrored last year’s pricing and that some projects can be amended through July; board members asked staff to notify affected residents and to provide opportunity for further input before permanent paving is finalized.
Board members also discussed procurement practice and the possibility of keeping open bids for recurring items; highway staff explained the option to piggyback on county contracts but said local bids sometimes produce more competitive rates. The board asked staff to circulate bid notices earlier and consider a special meeting if needed to review large expenditures.
The vote covered the partial acceptance of the CHIPS funding; the record shows the board approved the portion for non‑permanent work and left permanent improvements subject to future review and notice.
