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Lazy Lake studies cloud records system and searches for new accounting firm
Summary
Administration is evaluating Google Government cloud services (estimated ~$350/month) for records digitization; council reported outreach to four accounting firms, with proposals of $250–$300/month but firms declined due to concerns about account access and unresolved historical accounting issues.
Administration reported the Village is evaluating cloud‑based document storage solutions to digitize records, including a potential Google Government cloud solution estimated at approximately $350 per month. The proposed system would support document storage, keyword searching, records indexing, and public‑records retrieval; staff said further details will be presented after the evaluation is complete.
Councilmember Dana Merrill said staff contacted four accounting professionals; three responded with similar proposals estimating $250–$300 per month (roughly $100 more than the previous firm). The firms raised concerns about limited access to financial accounts (they require restricted access limited to the accounting firm, the village attorney, and the village clerk) and unresolved historical accounting issues, and therefore would not accept the engagement at this time.
