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Staff: IDOT/ITEP pay apps pending; village liability unclear for Cherokee Street repairs
Summary
Staff reported two IDOT/ITEP pay apps totaling just over $84,000; the village's share depends on grant eligibility (about 20% where applicable) and outstanding non‑grant items could raise the village's final bill; staff is awaiting state confirmation.
Staff reported two recent pay‑app estimates submitted to IDOT for the ITEP project (pay apps 10 and 11) that together total just over $84,000. The village's estimated share for grant‑eligible work is about 20 percent, but staff warned some charges—such as railing repair noted on a pay app—may be non‑grant‑eligible and, if so, would increase the village's liability.
"Based on the two pay ups, I think everything's covered by the grant yet... It could be 20,000. It could be 60,000. I don't know," staff said, summarizing current uncertainty. Staff has sent follow‑up emails to IDOT and the contractor but had not yet received final billing confirmation; the board asked staff to withhold approving additional outgoing expenses until the total liability is clarified.
Board members recalled historical numbers in the packet (staff cited $545,000 paid to date and an earlier estimated total near $606,000) and asked for a clearer reconciliation so they can plan appropriations and potential contingency funds.
