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Board approves two late Human Services mileage claims; Clerk’s Office asked to remind staff about deadline
Summary
Accounting Operations Manager Erika Pecina explained two late Human Services mileage claims were submitted because staff file them with grant reports; the Board voted 5‑0 to approve both claims and asked the Clerk’s Office to remind staff of the county's June 15 filing deadline and confirm that grant reimbursement timing is not affected.
Erika Pecina, Accounting Operations Manager in the County Clerk’s Office, told the Board that two Human Services mileage claims were submitted late because staff typically file them when completing grant reports and the timing for that cycle caused the claims to fall past the county’s June 15 deadline. Pecina said part of the mileage fell within the allowable period and the remainder required a claim for review under county policy.
Commissioner Sean Flowerday moved and Vice Chair Chelsea Johnson seconded approval of the claims; the motion passed on roll call, Vest, Johnson, Flowerday, Schulte and Yoakum voting yes (5‑0). Pecina said late submission should not affect reimbursement under cost‑reimbursement grants; members clarified the timing rule is a county policy rather than a grant requirement and asked the Clerk’s Office to send a reminder to staff about filing timelines. The Board did not amend the county policy at the staff meeting.
