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Council receives ad hoc committee update on finance controls, eyes autopay and Tyler rollout
Summary
An ad hoc committee updated the council on internal-control weaknesses, proposed policies for automated payments and warrant lists, and the Tyler financial system go-live; presenters said autopay could replace about 74 checks (15% of 2025 checks) and the auditor's fieldwork is scheduled for December.
The council received an information update from the ad hoc committee on improving finance controls and the upcoming implementation of the Tyler financial system.
Presenters said the city issued 507 checks in the 2025 fiscal year (19 voided), and identified a potential to replace about 74 checks (roughly 15% of good checks) with autopay. One presenter said the average check value was $9,250 and estimated a per-check administrative cost of about $120. "If we could replace 74 checks or 15% of the total checks issued, that would really help us," a presenter said while outlining the autopay workstream.
The update covered policy areas that will need to be developed or clarified, including a warrant-list policy, automated payments, treasurer's reports, and interfund-transfer procedures. Presenters emphasized addressing people, process and technology gaps identified by auditors so the city can produce reliable budget-to-actual reporting. The city's auditor has scheduled field work for early December for the 06/30/2025 audit; staff said timely and complete deliverables could move future-year audits earlier in the schedule.
Council members thanked the ad hoc committee and staff for the work; no formal vote was required to receive the report.
