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Board accepts Hillsdale sewer closeout documents; supervisors outline grants, debt and possible large redesign
Summary
Board accepted sewer-project closeout documents prepared by the town engineer and reviewed project finances: a $4.77M budget with contingency, outstanding grant draws, interfund borrowing, remaining bank balance, an upcoming bond payment and a possible DEC-funded redesign that could cost $6–8M.
The Hillsdale Town Board voted to accept the sewer closeout documents for the Speedy's Perham project prepared by George Smith (CPL), concluding the formal closeout while the board reviewed the project's remaining financial picture.
Supervisor presented that the project had been budgeted at $4.77 million with a 10% contingency and that the town came in under contingency despite added expenses, including $10,000 for seeding and increased on-site town‑engineer supervision demanded by the DEC. "The project was budgeted at $4.77 that's been, posted," the supervisor said while explaining contingency and overrun items.
The supervisor outlined outstanding grant draws and interfund borrowing: of $550,000 in grant awards, roughly $125,000 remained to be drawn; the sewer fund had repaid some interfund borrowing with ARPA funds and loan recoveries but still showed a working balance after holdbacks of about $22,803 when accounting for upcoming bond payments and known bills. The board noted a $30,000 bond payment due in June and discussed pump/generator maintenance and potential financing needs.
Supervisor also said the DEC design grant application (about $50,000) is due in June and could trigger a larger redesign if the study recommends it; the supervisor said the redesign could conceivably run $6–8 million but that water-infrastructure funds exist for such projects. The board agreed to prepare a budget amendment to properly account for highway department contributions and carryover items.
Why it matters: The sewer system is a municipally owned utility with outstanding debt and grant dependencies; accepting closeout documents moves the project toward final accounting and clarifies near-term bond obligations and repair needs.
Next steps: The board will process necessary budget amendments, hold retained payments until final remediation items are complete, and monitor the DEC design grant result before committing to any major redesign work.
