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Staff: $20,000 postage line reflects statutorily required TRIM mailings to all parcels
Summary
Staff said the $20,000 postage request pays for TRIM/assessment notices mailed to every parcel owner in Baker County; commissioners questioned whether the invoiced amount reflects a one-time deposit or ongoing trend.
Commissioners pressed staff about a large postage increase in the administration budget. Staff explained that the BOCC is invoiced for TRIM/assessment mailings and that the $20,000 postage line largely covers that statutory obligation to mail notices to every parcel owner in Baker County.
"So that's the trims that go out to every single, parcel owner in Baker County. We are actually invoiced for that and, statutorily, we're required to pay that," the presenter said, adding the postage is typically a one-time invoice toward the end of the budget year.
Commissioners asked whether the high postage year (one line jumped from roughly $17,000 to $247,000 in the packet comparisons) represented a permanent change or a one-time billing pattern. Staff said the invoiced amount varies with the number of notices and that they would double-check vendor billing and whether costs had been charged to other accounts (for example, postage machines in other departments).
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