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Trustees approve Little League contractor payment after questions over change orders on FEMA project
Summary
The board voted to approve a contractor bill on a FEMA-funded Little League field project after trustees queried two change orders and an apparent clay-material cost overrun; town officials said the project remains within FEMA reimbursement limits and some retainage will be held pending paperwork.
Trustees reviewed a contractor bill for a FEMA-funded Little League and softball field rehabilitation and discussed change orders that increased certain line items, notably a clay material item whose delivered cost exceeded the amount originally estimated in the contract.
A trustee asked for documentation supporting a roughly $62,000 increase on a single clay-material line item; the mayor and the project engineer said there are emails and documentation and that compaction and delivery weight contributed to the higher cost. The mayor noted the overall FEMA package requires the village to spend approximately $755,000 to retain the reimbursement and that the project remains within the FEMA budget.
After discussion and requests for further paperwork, the board voted to approve the contractor bill while retaining some funds pending final documentation and closeout paperwork with the engineer.
Trustee roll-call votes were recorded and the motion carried with some trustees asking for better pre-approval communication on future change orders.
