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Officials weigh adding previously disqualified bidder to rebid; warn of strategic pricing risk
Summary
Staff described adding a previously low but disqualified vendor to the approved vendor list and rebidding; they flagged a risk that the bidder, having seen competitor prices, could adjust pricing to close gaps. Council approved adding the vendor and directed a rebid.
Council and staff discussed whether to add a previously disqualified low bidder to the approved vendor list before rebidding the project.
The staff member said adding that vendor is not difficult from a procurement standpoint—"Just changing the we have to go back out to bid anyway, so I have to update the spec." He cautioned that because bids have been exposed the vendor "knows what his competition is bidding" and "there's a chance that he plays games" in response. The staff member cited the bidder's original figure, noting "3,191,000" from the original bid documents.
Despite the risk, staff recommended adding the third bidder as an approved vendor and then rebidding. The council took a motion (by James, second by Randall) to proceed with the rebid and to add the vendor to the approved list; the chair called for the vote and adjourned the meeting.
