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Council directs 90‑day finance ad hoc to finish Tyler implementation and support audit
Summary
After lengthy discussion, the Monte Sereno City Council asked staff to return with a narrowly defined 90‑day ad hoc committee charge to complete data migration and help the city through an audit; the council emphasized advisory (not operational) responsibilities and unanimity on the direction.
Council members spent an extended portion of the meeting discussing whether the existing finance ad hoc committee should continue and what its scope should be. Vice Mayor Shannon and other council members argued the committee should remain active through completion of the data migration and the audit, while others said operational tasks belong to staff. The council directed staff to return with a proposal for a narrowly scoped 90‑day ad hoc that would advise the city manager on outstanding implementation work and assist with the audit if requested.
Vice Mayor Shannon asked for continuity through the audit and completion of the remaining data work; a council member summarized a proposed motion to use the city attorney’s parameters as the starting point for a short-term committee charter. Council members emphasized the advisory role: the committee should not supplant the city manager or staff operations. The motion to have staff return with draft language and a 90‑day scope passed unanimously.
Council members discussed needed deliverables (completing older data in the Tyler financial system, preparing reliable financial statements, and supporting the external audit anticipated at the end of February). Several council members urged a focus on the “core” outstanding items so work can be turned back to city staff once completed.
