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Trustees discuss reducing public packet posting to ease accessibility workload
Summary
Board members debated which meeting materials must be posted online and whether to post full packets; a staff member proposed posting the agenda and a one‑page accessible summary while directing full-packet requests to the office to reduce staff time spent making complex documents accessible.
A trustee raised whether the emailed bank register and disbursement schedule helped the board’s financial review. In a separate discussion, a staff member recommended limiting online posting to the agenda and meeting time/content and providing a one‑page accessible document while offering the full packet on request, arguing full packets (maps, diagrams, charts) take staff significant time to make accessible.
Trustees generally supported the approach to balance statutory posting requirements and accessibility work. Staff said making full packets accessible can take roughly one to one-and-a-half staff hours per packet depending on complexity and that the change would help with archival and workload management.
