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Procurement briefing: district explains sole-source and emergency purchases
Summary
Procurement staff presented the required twice-yearly sole-source and emergency reports, explaining common sole-source situations (manufacturer-specific parts) and saying state auditors have queried logic but the state has not formally pushed back.
Mr. Love presented the district's sole-source and emergency procurement reports required by policy, explaining that sole-source listings generally reflect parts or equipment tied to a specific manufacturer or systems already in place (for example, HVAC parts from Carrier or Trane). "Sole source is just as it sounds, that's the only place that we could find the appropriate part," Love said, adding that regular auditors sometimes ask for the procurement logic and rationale.
Board members asked whether the state has pushed back on those sole-source explanations; Love said the state has not pushed back but auditors do query the rationale and the district documents why it remains with the manufacturer when aftermarket alternatives are difficult to match.
