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Recorder asks for part‑time help, travel money and pushes digital records work
Summary
The county recorder requested a small travel budget and a modest part‑time position to help cover spikes in document intake and training; she said scanning/digitization work is under way using perpetuation funds and that the office has seen about 500 more documents year‑to‑date.
The county recorder (speaker 12) asked commissioners for a modest travel budget (she proposed $400) to allow staff to attend training and for a part‑time, flexible employee to cover peak workloads and conferences. The recorder said indexing and scanning work is a high priority; she reported paying a recent scanner/contract milestone of about $57,000 from perpetuation and ID‑protection funds and said the office has scanned and backed up many older records to guard against loss after a prior courthouse fire.
"It takes, like, 7 hours out of an 8 hour workday to help these people sometimes," the recorder (speaker 12) said, describing frequent in‑office public searches and attorney requests that can occupy staff time. She said intake has increased—about 500 more documents year‑to‑date—and that a small part‑time pool (she proposed using a trial of 50–100 hours per year) would allow the office to keep next‑day turnaround for many customers without hiring permanent full‑time staff.
Commissioners discussed options including sharing part‑time employees across offices, tracking exact hours needed and the long lead time required to train someone on tax and public‑record systems. Several commissioners asked the recorder to provide comparative metrics (parcels/documents per week in similar counties) so the board could evaluate the request against countywide priorities.
