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Thurston adopts state retention schedule to pursue records-management grant
Summary
The board passed Resolution #6 (2025) adopting the New York Local Government Records Retention Schedule (LGS-1) so the town can legally dispose of valueless records and to support an application for an approximately $20,000 Records Management grant for fireproof cabinets and minute-book supplies.
Supervisor Michael Volino told the board the Town Clerk is applying for a records-management grant (approximately $20,000) to buy fireproof file cabinets, minute book covers and an Oath of Office book. To be eligible, the town must adopt the Statewide Records Retention Schedule (LGS-1). The board passed Resolution #6 (2025) to adopt LGS-1, citing Article 57-A of the Arts and Cultural Affairs Law, and approved the motion by voice and roll call; Holly Chase moved and Dan Gee seconded the motion.
Resolution language requires that only records described in LGS-1 may be disposed of after they have met the legal minimum retention periods and only those lacking sufficient administrative, fiscal, legal or historical value will be disposed. The Clerk will proceed with the grant application and follow the retention schedule requirements if the grant is awarded.
