Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Finance Software topic
No spam. Unsubscribe anytime.
EDC discusses moving accounting from QuickBooks to ENCODE; staff says city already on ENCODE
Summary
EDC staff proposed migrating EDC bookkeeping from QuickBooks to ENCODE (Tyler Technologies), noting the city uses ENCODE and the EDC was previously set up there; staff said the $122.59 monthly QuickBooks fee could be avoided and that audit workload might be lower but the new auditors make savings uncertain.
Chair (S1) introduced agenda item 6a on switching the EDC's financial software from QuickBooks to ENCODE. Allison (S5) explained that "the city uses ENCODE" and that EDC was previously configured in ENCODE; she said the fund and line items are already in place and that converting would primarily require "plugging in the numbers." Allison noted a recurring QuickBooks cost and said, "you guys pay a $122.59 a month for QuickBooks."
Members asked whether the change would reduce auditors' time or cost. Allison said a vendor switch might make reporting easier but that the organization has brand‑new auditors this year, so whether auditor hours would fall was uncertain. Board members discussed project timing and implementation and asked staff to move the issue forward if the city and EDC agree on using the same software.
