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Elections staff given permission to shred unvoted ballots and secure Annex election room
Summary
The board approved destruction of retained unvoted ballots from the 2026 primary and authorized purchase of materials to secure the election-storage area at the Mills County Annex; staff cited federal-law compliance and provided a vendor estimate and budget line items.
County elections staff asked the board for two routine administrative approvals: permission to destroy unvoted ballots retained from the 2026 primary after the retention period, and authorization to purchase materials to secure an area in the Mills County Annex for election equipment so the county meets federal requirements.
Katie Dodd told the board, "we've kept all of our unvoted ballots, during the retention period and so I'm just giving permission to go ahead and check those." For securing the Annex, staff referenced a previous Menards quote of about $1,223.30 and said they would try to keep current purchases under $1,600 while noting a $5,000 budget line that also covers later electrical work.
The board moved and approved both items by voice vote. Staff said the materials will be used to wall off and lock the area to comply with federal law.
