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Board weighs monthly vs. quarterly meetings and reviving a community newsletter
Summary
Members discussed reinstating a newsletter or using EDM/direct-mail flyers to reach residents and debated whether to hold monthly Board of Zoning meetings with the option to cancel if no items exist or keep quarterly sessions; staff noted council reading schedules can affect ordinance timelines.
Board members discussed ways to improve resident outreach about zoning updates and enforcement. Several urged re-establishing a periodic printed newsletter or using lower-cost EDM/direct-mail flyer services so residents without internet or who miss meetings are better informed.
Members also debated meeting frequency for the board: some supported monthly meetings that could be canceled when no cases exist to provide more timely handling of complaints, while others favored quarterly meetings to avoid overburdening staff and the council calendar. The chair noted that ordinance changes require council readings and that calendar timing can push adoption into subsequent months.
Staff was asked to evaluate lower-cost outreach options and return recommendations; the board agreed that if the monthly meeting plan proves burdensome it could be adjusted and that staff would communicate cancellations when no cases are scheduled.
