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Board moves to contract payroll services citing staffing and audit controls
Summary
Trustees discussed contracting payroll services (Paychex and alternatives) to strengthen segregation of duties and staffing resilience; mayor recommended contracting to free staff for other tasks and to improve audit readiness.
The board discussed options to contract payroll services for the village, recommending a vendor commonly used by municipalities to improve internal controls, HR support and timekeeping. The mayor framed the change as a response to limited staff capacity and audit recommendations calling for dual control and segregation of duties.
“It is definitely a good thing,” the Mayor said, recommending that the clerk and treasurer consider the contract options presented in the packet; trustees moved to approve and directed staff to finalize vendor selection and contract terms. The board also noted potential offsets from current software provider discounts tied to implementation.
Next steps: staff will finalize vendor pricing, identify transition timelines and report back with contract terms for formal approval.
