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Council approves up to $2.88M to replace stadium chillers, staff cites frequent failures
Summary
Council authorized a cooperative contract not to exceed $2,882,888 (including $150,000 contingency) to install two new stadium chillers with Trane US Inc., citing repeated chiller failures and the need for redundancy to avoid service interruptions.
Council approved a cooperative contract using the Omnia Partners agreement (RC2022‑1001) to purchase and install two chillers at the stadium, with a not‑to‑exceed amount of $2,882,888 including a $150,000 owner contingency.
Staff told council the facility currently has only one chiller and that unit "goes down fairly frequently," requiring emergency repairs and weekend staff interventions. "When you take it down for maintenance, you have to have the other chiller there to run the facility," a public works representative said, describing the operational need for redundancy. The two chillers (plus related controls, dehumidifier, installation and extended warranty) were priced in the green sheet; staff said reducing to a single chiller would not materially lower cost.
Council members debated whether to authorize the city manager to enter the agreement to save time and potentially avoid vendor delay; the council approved the motion and the contract amount as presented.
The approved amount covers equipment, installation, a 10‑year parts and labor warranty, a five‑year service agreement and $150,000 in owner contingency. Staff indicated the project will be funded through capital allocations for facilities and may require use of existing line‑of‑credit resources and SRF loans for other city projects.
Next steps: staff will finalize contract terms and proceed with procurement under the cooperative contract terms.
