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Council approves Oracle change order as firefighters and city employees report payroll shortfalls
Summary
Council approved a $49,901 change order to the Oracle Cloud ERP project to implement a custom overtime calculation; firefighters and other city employees told council paychecks have been shorted since the January launch and demanded a fix and accountability.
Council members voted to approve a walk‑on change order (CR09) to the city's Oracle Cloud ERP implementation on a unanimous voice vote, authorizing $49,901 to program a custom overtime calculation and to correct prior payrolls.
City staff told the council the change order addresses a discrepancy between Oracle's default 'blended rates' overtime calculation and the city's historical payroll practices and union agreements. "This change order brings forward a new calculation process," staff said, adding the team will "correct every payroll that we've had and the ones going forward" and expects the programming completed by March 27.
Outside the agenda, Tim Jones, who said he represents Fort Myers firefighters, described ongoing payroll errors since the city launched Oracle in mid‑December. "On January 8, employees received their 1st paycheck with the new system. And over 90% of my employees reported that they were hundreds, if not thousands of dollars short in their paychecks," Jones said. He asked council, "When will it be correct?" and pressed for accountability and timely corrections so employees can pay bills.
Council moved the walk‑on item into the city manager section and then approved the change order after staff explained the interim process for remaining payroll corrections. The motion to approve was made, seconded, and carried with no recorded opposition.
The change order and staff comments were presented on the record by city project staff and a member of the implementation team, who said Oracle's approach was aligned to FLSA conventions but needed customization to match the city's pay practices. Staff emphasized a technical fix and an interim correction process rather than a policy change.
Next steps: staff will complete the custom calculation programming by the stated estimated completion date of March 27, 2026, and will process corrections to prior payrolls as described during the meeting.
