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Committee praises middle-school after-action report, urges copies for council and mayor
Summary
The committee praised a detailed after-action report from a middle-school program and discussed routing invoices and requiring similar reports from future grantees so the council and mayor’s office can review how funds were spent.
Chair (S2) told the committee she received "an amazing after action report, which I think should almost be the gold standard for anybody who don't we give money to," and said she wanted the council and the mayor's office to receive copies.
S2 told members the report broke down "how they spent every dime of the money, what they did, what they covered," and said the level of detail should be required of future recipients. Committee members discussed how invoices should be formatted and routed. S3 said she had receipts for materials and asked whether the committee preferred Excel or another format; S2 and others said invoices would be routed through the mayor's office and paid after Debbie/Miss Bennett matched expenditures to fund counts.
S3 noted that some program items — for example, printed materials — had itemized receipts: "I did 1000 flyers," she said, and offered to supply a line-item breakdown for the committee packet. Members asked staff to check with the mayor's office (Rachel) about invoice naming conventions and client labels before finalizing payment procedures.
The committee agreed the county should receive both the mayor's office copy and a copy for the council when after-action reports are submitted; S2 said she would work on language to formalize that request for future funding rounds.
