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City plans one net new FTE, consolidates admin services and budgets for software change
Summary
Staff told council administrative services was consolidated (combining manager, finance, city secretary and HR), the budget adds one net FTE via reallocation for planning and economic development, and the city plans to move from FundView back to ENCODE for budgeting.
Presenter (S1) explained administrative services was restructured this year to combine previously separate roles (city manager, finance, city secretary, HR) into a single administrative services department; the consolidation makes administrative services the largest department by budget in the packet. Presenter said the budget shows 36 FTEs this year, an increase of one from last year, and clarified that the new position is primarily a reallocation of duties formerly performed by a staff member referenced as "Miss Tollman," rather than an entirely new fully paid role.
Carly Allen (S3) confirmed the reallocation and said the planned planning and economic development position will manage permits, plan reviews, and work with regional partners such as Citcog and the local EDC. On software, staff said the budget was prepared using FundView this year but that the packet budgets a return to ENCODE for future cycles because FundView "simply doesn't work for our city" as currently configured; a council decision on the vendor is expected in September.
Councilors asked for clarity on how administrative costs will be shared across enterprise funds and requested full line‑item data in the packet to trace allocations. Staff reiterated a commitment to monthly budget snapshots and increased transparency for department leaders and the public.
